This page was last updated on: October 10, 1999
District Directory - SPEAKERS
From District Directory 1999-2000
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SPEAKER'S DIRECTORY
USEFUL TIPS FOR THE PROGRAM COMMITTEE OBJECTIVES
1. To have your Club programs ready as scheduled.
To have emergency programs available in the event a speaker fails to appear at the last minute .
To ensure that a proper balance on all phases of Rotary is maintained in the program
schedule of the Club.
To make certain that your Club programs can be identified as Rotary programs, and
at all is in keeping with the dignity of Rotary.
PREPARATION OF PROGRAM SCHEDULE
You may want to include programs that tie in with Rotary International designated special weeks.
Listed below are three plans commonly used by Rotary Clubs:
June Reports by committees on plans for the next six months
August: Membership and Extension Month
September: Youth Activities Month
October: Vocational Service Month
November: The Rotary Foundation Month
December: Christmas Party for adults and/or children where appropriate
January: Rotary Awareness month
February: Rotary Week - - Rotary Anniversary on February 23, and
World Understanding Month
April: Rotarys Magazine Month
June: Summary of years accomplishments; report on
International Convention
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Some Clubs divide the direct responsibility of putting on the weekly programs among the four major committees.
In some smaller Clubs it is the practice to assign one program to each Club member good for variety, but will often lead to a lack of direction unless supervised closely by the Program Chair.
Directors responsible for the Four Avenues Of Service indicate how many programs should be scheduled for each, and at what time of the year they should be presented. They also suggest special events such as the Club Anniversary program, social events, etc. When the Board has approved the schedule, it is turned over to the Program Chair for implementation.
PLANNING PROGRAMS IN ADVANCE
Whatever plan you use, the secret of successful programs lies in the fact that they are well planned in advance of the meeting at which they are to be presented.
Some Clubs plan their programs a month in advance. Others look ahead for three or four months. Still others, at the beginning of the year plan a schedule for the entire year, or for the first six months of the fiscal year.
When scheduling programs far in advance, build flexibility into the schedule to accommodate current events.
EVERY PROGRAM A ROTARY PROGRAM
A "Rotary" program is one that furthers some phase of the ideal of service as expressed in the Object of Rotary. Any worthwhile program, for example, devoted to subjects such as raising business standards, advancing community interests, or international understanding is a Rotary program, even though the word "Rotary" may never be mentioned.
Announcement of this relation to the specific avenue of service will help to create a better understanding of Rotary's purpose.
Some characteristics of programs that fall under the four major activities follow.
CLUB SERVICE PROGRAMS
General Rotary information, such as introduction and instruction of new members; information on additional Active and Senior Active memberships; maintaining standards in membership and classifications; Club President's Annual Report; report of the Club's Committees; report on District Conference, International Convention, District Assembly; also those programs designed primarily to entertain, to stimulate and promote fellowship.
VOCATIONAL SERVICE PROGRAMS
Reports on meetings of trade and professional associations, by Rotarian or other speakers; employer-employee, buyer-seller and competitor relationship discussions; classification talks; emphasis on the 4-Way Test; presentation of the case-study method; other programs designed to encourage and foster high business standards; and programs designed to consider the principles presented in "Service Is My Business" (No. 50).
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COMMUNITY SERVICE PROGRAMS
Designed to interest members in social service, civic affairs, service to youth, Interact, Rotaract, and other activities relating to community welfare, including the Club's own Community Service projects.
INTERNATIONAL SERVICE PROGRAMS
Programs designed to promote international understanding, goodwill and peace; authoritative talks on historical backgrounds and social customs of other countries; programs featuring World Community Service and The Rotary Foundation; discussions of problems of peace; discussions of activities of United Nations; travel talks, introduced and acknowledged in order to show the relationship between the thoughts expressed and the International Service aspect of the Object of Rotary.
PROGRAM "DOS" AND "DON'TS"
DO arrange programs designed to give members a better and broader appreciation of current events and of developments in social, economic, political, scientific and artistic fields.
DO prepare for emergencies by having in readiness a few programs that can be presented when a scheduled program is cancelled.
DO remember that timeliness and variety are essential to interesting Club programs; refer to newspaper headlines, current magazine articles and similar sources.
DO NOT permit expression of opinions on any controversial public issues in your Club programs, except on the basis of presenting various points of view.
DO NOT permit the use of your Club meeting for the selfish promotion of a person or "cause"
DO NOT forget to reimburse the speaker for out-of-pocket expenses.
COURTESIES TO SPEAKER
THE PERSON ASSIGNED TO INTRODUCE THE SPEAKER SHOULD BE INFORMED SUFFICIENTLY IN ADVANCE ABOUT THE SPEAKER AND THEIR SUBJECT; REMARKS SHOULD BE BRIEF AND
CONCISE.
Guest speakers always appreciate small courtesies that are shown toward them. They appreciate, too, a copy of the Club Bulletin that carries an announcement of their part on the program. This is also a pleasant way to remind the speaker that the Club is planning on his/her appearance at a certain time.
Some Clubs send the speaker a letter, a week or so before his/her scheduled visit, giving him/her the specific time he/she will be on the program. If the speaker is a non-Rotarian, frequently he/she is sent a copy of "This is Rotary" (No. i). Upon arrival at the Club, many speakers are given a copy of THE ROTARIAN magazine autographed by the Club
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President. Meeting the speaker at a train or bus, showing him/her some of the interesting things about your town and
expressing appreciation for his/her efforts are always well received.
Some Clubs formally thank the speaker before the meeting adjourns. Other Clubs assign several members the
responsibility of personally thanking the speaker after the meeting. LETTERS OF APPRECIATION FOLLOWING A
SPEAKER'S VISIT ALWAYS ARE APPRECIATED. Newspaper clippings and the Club Bulletin reporting the
speaker's appearance at the Club often are included in the letter of appreciation sent to the speaker.
REFERENCE MATERIAL
Check items that feature what other Clubs are doing or that offer suggestions concerning program aids.
DISTRICT 6960 VCR TAPE LIBRARY
The following tapes are available for club use on a first come basis. Please contact the District Secretary at least two weeks in advance for use of any of the tapes.
Update 3/1/98
BUILDING BRIDGES
BUILDING BRIDGES
HELPING HANDS
INTERACT - SERIOUS FUN
INTRODUCTION TO ROTARY
ORGANIZATIONS AND INDIVIDUALS REACH OUT
ORGANIZATIONS AND INDIVIDUALS REACHING OUT
PATHWAYS OF PROMISE
PATHWAYS OF PROMISE
PEOPLE WHO MAKE A DIFFERENCE
ROTARIANS - UNITED IN SERVICE - DEDICATED TO PEACE
ROTARY AT WORK
RITARY LEADERS FOR THE FUTURE Luis Vicente Giay
ROTARY CARES: THE 3-H STORY
ROTARY VILLAGE CORPS
CARLO RAVIZZA
SOLAR SAVES
THE LITTLE RED SCHOOLHOUSE
THE POLIOPLUS STORY
VIDEO MAGAZINE - 1987-1988 - EDITION 3
VIDEO MAGAZINE - 1987-1988 - EDITION 4
VIDEO MAGAZINE - 1987-1988 - EDITION 6
VIDEO MAGAZINE - 1987-1988 - EDITION 7
VIDEO MAGAZINE - 1988-1989 - EDITION 1
VIDEO MAGAZINE - 1988-1989 - EDITION 2
VIDEO MAGAZINE - 1988-1989 - EDITION 4
VIDEO MAGAZINE - 1988-1989 - EDITION 6
VIDEO MAGAZINE - 1989-1990 - EDITION 2
VIDEO MAGAZINE - 1989-1990 - EDITION 5
VIDEO MAGAZINE - 1990-1991 - EDITION 1
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VIDEO MAGAZINE - 1990-1991 - EDITION 3
VIDEO MAGAZINE - 1990-1991 - EDITION 6
VIDEO MAGAZINE - 1991-1992 - EDITION 2
YOU CAN MATTER
